Business Process Automation

If your business operation requires you or your staff to handle the same informationmore than once per sale, you are probably wasting time.

Any piece of paper that serves only your internal operations represents an opportunity to save time and supplies. Bills will come in, and invoices will go out, but paperthat moves around the office should be considered suspect. 

Ultimately, the issue is value.  Time, effort and supplies are costs to your business.Visalia Business Solutions will work with you to analyze your business processes, and will recommend solutions that allow you to benefit from handling information more efficiently.

Electronic Order Receipt & Fulfillment

If you are currently storing customer order information electronically, you can benefit from letting your customers do their own data entry.

We have implemented simple solutions that use program logic to read order information from electronic mail messages.  A more complex, but generally more effective system allows customers to interact directly with your orders database.

Providing your customers with an electronic interface can improve their experience by providing them with accurate, real-time feedback.  It also frees you from each others' schedules, and allows you to redirect staff to other revenue-producing activities.

Information Management

Every business has collections of information. Examples include

customer lists employee lists product lists supplier lists customer orders

supply orders inventory payables receivables

Each of these collections is related to one or more of the others.  "Information management" is storing data efficiently and using it effectively.  In a real-life example, it means that your customer information, your product list, and your in-stock inventory records are available to your staff at the point of sale.

Custom Software Your situation may present software needs that have never been addressed commercially. Or you may need the existing applications to work together in ways their creators didn't anticipate. Visalia Business Solutions will create components, interfaces, or entire applications that are custom tailored to your individual requirements.

Databases Nearly everybody who uses a spreadsheet program (such as Microsoft® Excel®) eventually uses it to store information that really belongs in a database. Visalia Business Solutions brings years of database experience to the table. Whether your needs can be met with a desktop database such as Microsoft® Access®, or your operation requires a more sophisticated, server-based solution, we can organize and store your data and make it accessible wherever you need it.

Microsoft® Office Application Integration Microsoft has spent considerable resources integrating the Office® suite of applications. As the product line has continued to evolve, more and more functionality is shared among the component programs. The benefit to Office® users is that each application looks and feels very much like the others.

Less obvious, and perhaps more important, is the fact that most Office® programs can access and use each other's documents and data. There really is very little reason to have the same name and address information stored in three different files on the same computer. It takes three times as much space to store, and three times the work to maintain this way. Yet, this sharing capability often goes untapped because it is complex to implement.

QuickBooks® Integration If your business operations involve entering the same information in a database and in QuickBooks®, you probably don't need to do it manually.  We can build a one-way or two-way interface between your operations and accounting records, that will keep them synchronized and free you and your staff for more productive activities.

QuickBooks® is a registered trademark of Intuit, Inc.

Internet Services

If it makes sense for your business and your operational model, you can have your sales force, your back-office and your customers all using the same information at the same time from any number of locations.  We view the internet as a business connectivity tool that also happens to be useful as a marketing vehicle. 

A well-designed, functional web site that is easy for your customers to use can be a competetive advantage for your business.  It is also a perfect customer interface for electronic ordering and information or status requests.